Guide Bar for Weekly Scheduling

The Guide Bar is designed to give you the week at a glance while you are scheduling. When you are on the scheduling page, you will notice the Guide Bar at the top of the page.  You can use this guide to help you achieve lean labor by using the productivity guide.


The Guide Bar is highlighted in yellow.

Display Switch and the Color Guide

Click to switch display from Hours to $ to %
Colors communicate important things:

The different looks of the Guide Bar

When you navigate to the scheduling page, the Guide Bar could be in one of several states, depending on where you are in the scheduling process for that week.


The Guide Bar will show 0’s and there will be an instruction telling you to Set Projections on each day.

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The top areas are all gray, indicating that there are no shifts on the calendar, and nothing is published for this week.
Next Step:  Set Projections so that you can track your progress.

Projections Set

The Guide Bar will show 0’s on the top line, and the projected goals are on the bottom line.  Use the color guide above to indicate if you are within your projection budget.

The green numbers indicate that whatever you have scheduled is still within your projected goal.  The bottom number is the actual projection.  In this case we are showing hours.
Next Step:  Add shifts or apply a template and use Smart Scheduling

Scheduling in process

The Guide Bar shows scheduled hours or dollars or labor % compared to your projection for each day.

6 out of 7 days have unpublished shifts, Saturday is currently published.  Totals for the week are on the far right of the Guide Bar.   Four days are within the projected labor hours, and three days are over budget by varying degrees.
Next Step:  Finish adding/editing shifts and use the Review Week feature before publishing the week.

Week is published

The Guide Bar shows that this entire week has been published for all departments.

Two days are over budget significantly in terms of man hours.If you publish a whole week and still see orange bars above certain days, you may see orange bars above a day if there are unassigned shifts.
Next Step:  You could toggle the display switch to see how much money you spent on this day if you maintain pay rates for employees.

Day at a glance

Mouse over the day in the Guide Bar to see a quick report.

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Mouse over the day, and see the quick dropdown report for hours, dollars and shift status.

Week at a glance

Mouse over the week area in the Guide Bar to see a quick report.

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Mouse over the week area, and see the quick dropdown report for hours, dollars and bar charts to give you a visual of your whole week of expenditures.